By Artur – LED Technician, Canadian LED
Hi everyone. I’m Artur from Canadian LED, and I’ve spent years helping event organizers, production teams, and venues bring their ideas to life with professional LED video walls.
From intimate weddings and corporate conferences to outdoor concerts and trade shows, one thing holds true — the right LED wall transforms your event. It’s not just a display; it’s an experience.
If you’re thinking about renting an LED video wall but aren’t sure where to start, here are the 10 expert tips I always share with clients. They come from real-world setups across North America.
🎥 Watch the Short Explainer
Define Your Event Goals and Audience Needs
Every great LED setup starts with understanding why you need the screen.
- Is it for live video feeds or high-impact visuals?
- Will people be watching from 5 feet away or 50?
- Are you indoors or outdoors?
For example, a corporate presentation needs a fine-pitch indoor wall with accurate color and minimal glare. A street festival needs a weatherproof outdoor wall bright enough to compete with daylight.
The clearer your goals, the smoother your rental process will be.
Choose Between Indoor, Outdoor, and Mobile LED Walls
- Indoor LED Walls: 1.5–3 mm pixel pitch for sharp detail up close — great for conferences, exhibitions, and stage productions.
- Outdoor LED Walls: Weatherproof and bright (4,000–8,000 nits) for concerts, sports, and public events.
- Mobile LED Walls: Trailer or truss-mounted for rapid setup — perfect for pop-up festivals or multi-location events.
Pick the Right Screen Size for Your Venue
“How big should my screen be?” Start with crowd size and viewing distance.
| Audience Size | Recommended Wall Size | Typical Use |
|---|---|---|
| Up to 200 guests | 10 × 6 ft | Small indoor events, weddings |
| 200–500 guests | 16 × 9 ft | Conferences, mid-size theaters |
| 500–1000 guests | 20 × 10 ft | Outdoor concerts, expos |
| 1000+ guests | Multiple 20 × 10 ft or custom | Festivals, stadiums |
LED screens for venues should enhance — not overwhelm — the space.
Understand Pixel Pitch and Resolution
- 1.5–3 mm: Indoor corporate, fashion, and TV studio use — crisp at close range.
- 3–6 mm: Versatile balance for multipurpose venues.
- 6–10 mm: Outdoor or long-distance viewing.
Optimize for Viewing Distance and Brightness
- Indoor: 800–1500 nits
- Outdoor: 4000–8000 nits+
Look for automatic brightness control and a refresh rate of ≥ 3840 Hz for flawless recording/streaming.
Plan for Power and Setup Requirements
A 100 sq. ft. LED wall typically draws about 20–30 amps. Confirm power early — especially outdoors.
Choose the Right Installation Method: Ground Support or Rigging
- Ground Support: Fast, stable frames; raise the wall 2–4 ft.
- Rigging / Hanging: For higher placement or limited space; requires truss/hoists and added safety steps.
Most installs take 2–4 hours; allow a half day for larger builds.
Know the Cost and Budget Wisely
On average, LED video wall rentals cost $25–$60 per sq. ft. per day depending on pitch, size, and complexity.
A 16 × 9 ft wall (144 sq. ft.) runs about $3,600–$8,600 for a single day.
Clarify what’s included: setup/teardown, technician time, processors/cabling, insurance.
Evaluate the Rental Provider’s Experience and Support
At Canadian LED we manufacture our own panels and carry spares — with technicians ready to help.
Maximize Your LED Wall with Great Content
- Keep text large and minimal.
- Use high-resolution media sized to the wall’s aspect ratio.
- Test playback devices and signal paths in advance.
Boost ROI by rotating sponsor logos or short ads during breaks.
The LED Wall Rental Process (Step-by-Step)
- Consultation: Event type, goals, space.
- Quotation: Transparent, all-inclusive pricing.
- Agreement: Schedule delivery and setup.
- Installation: Assembly and testing by technicians.
- Operation: Our staff on-site or DIY support.
- Teardown: Dismantle and logistics.
Common Mistakes (and How to Avoid Them)
- Renting a wall that’s too small for the venue.
- Ignoring outdoor brightness requirements.
- Booking too late — the best gear gets reserved months ahead.
- Forgetting power requirements.
- Skipping rehearsals — always test the night before.
Final Thoughts
Renting an LED video wall is one of the smartest investments you can make for your event. It captures attention, energizes the audience, and elevates production value.
As a technician who’s installed hundreds of walls across Canada and the U.S., I can say success comes from early planning, the right questions, and a reliable partner.
At Canadian LED, we support organizers with factory-direct screens, professional setup, and fast service across North America. Whether you need a compact indoor display or a large outdoor wall, we’re ready to help make your event unforgettable.
Questions? Need a quick quote or free consultation? Reach out — happy to help.
